This Privacy Policy was last updated on 4 October, 2018.

At Geospatial Media and Communications Private Limited, (hereinafter collectively referred to as “Geospatial Media”, “we”, “us” or “our”) we understand the care you assign towards usage and sharing of your information and we appreciate your unwavering trust that we will do the same.

This Privacy Policy describes how we collect, use, and disclose information when you visit or use our Apps (Geospatial World Events, UNWGIC 2022) and Websites, and all other websites mentioned in the List of Websites (hereinafter collectively referred to as “Sites”) or any of the “Services” provided by Us. Any capitalised terms not defined here have meanings set out in our Terms of Service.

This Privacy Policy explains what information of yours will be collected by us when you access the Services, how the information will be used, and how you can control the collection, correction and/or deletion of information. We will not knowingly use or share your information with anyone except as described in this Privacy Policy. The use of information collected through our Sites shall be limited to the purposes under this Privacy Policy and our Terms of Service.

By visiting these Sites or providing your information to one of our product or sales representatives or support representatives or signing up or logging in, accessing our video channel, print magazine, Geospatial media events mobile application, attending webinars, conferences and events, visiting our social media pages, using our market research reports, providing information through our survey campaigns, filling and submitting physical and online forms or by accessing or using any other website or application that link to this Privacy Policy (hereinafter collectively referred to as the “Services”), you are accepting and consenting to the practices described in this policy. Please note that this includes consenting to the processing of any sensitive personal information you provide, as described below.

Please review this Privacy Policy carefully. By using our Services, you consent to the use and sharing of your personal information as described in this Privacy Policy. IF YOU DO NOT AGREE WITH THESE PRACTICES, PLEASE DO NOT USE THE SERVICES, OR OTHERWISE PROVIDE US WITH YOUR PERSONAL INFORMATION.

For the purpose of the European Parliament and the Council’s Regulation 2016/679 of 27 April 2016 (“GDPR”); the Data Controller is Geospatial Media and Communication Private Limited having address at A-145, Sector 63, Noida, U.P., INDIA. 201301. The Data protection officer for the Data Controller is Harsha Vardhan Madiraju.

Some key terms

In our Privacy Policy:

  • “Applicable Data Protection Law” means EU Regulation 2016/679 (General Data Protection Regulation) and where you are established in any other territory, means data protection laws that are applicable in that territory.
  • “Customers” (hereinafter collectively referred to as “you”, “your”, “user”), mean the users of our Services.
  • “Service Data” means all electronic data, text, messages or other materials, including Personal Data of users, submitted to our Services by you in connection with your use of the Services.
  • “Personal Data” means data relating to a living individual who is or can be identified either from the data or from the data in conjunction with other information that is in, or is likely to come into, the possession of the data controller (as defined under Applicable Data Protection Law).
  • “Third Parties” include but are not limited to business partners, suppliers, sub-contractors, advertisers and advertising networks, analytics and search engine providers, payment providers, logistics;


This policy covers the below mentioned:

  What personal information we collect about you?

The information we learn from you can be broadly classified into three broad categories as mentioned below, such information helps us personalize and continually improve our Services and hence your experience:

  Information you provide us:

We receive and store any information you provide by using our Services. You provide us with information including but not limited to name, address, email address and phone number or any other Personal data while subscribing or filling up Abstract Submission form, Award Nomination form, Express Registration form, On Spot Registration form (at any of our conferences or events), Magazine Registration form, Regular Registration form, Exhibition form, Newsletter Subscription form or registering for a Privilege membership account. You can choose not to provide certain information, but then you might not be able to take advantage of all of our Services and features. We use the information that you provide for responding to your requests, provision of our Services to you and to convey across any promotional offers from us or the third parties we work with and communicating with you.

By providing us with this information, you expressly consent to our use of your Personal Data in accordance with this Privacy Policy.

Information we collect automatically:

We receive and store certain types of information whenever you interact with us. For example, like many websites, we use "cookies," and we obtain certain types of information when your web browser accesses our Sites or advertisements served by or on behalf of us on other websites.

We collect navigational information about what Site pages you access or visit, your device’s Internet Protocol “IP” address, information about your mobile device (such as operating system of your mobile device or browser type), the URLs of websites that referred you to us, non-precise geographic location, technical information about your device, data about the type of browser and operating system used, which web pages you view, the time and duration or you visits to our Site, the search queries you may use on the Site, whether you clicked on any advertisements, whether you have clicked on any links in any e-mails sent from us, or third-parties on our behalf and whether you have chosen to opt-out of certain Services or information sharing and other metadata concerning with your usage of our Services.

Information from Other Sources:

Our Sites may include buttons, tools, or information that link to other third-party services (for example, a Facebook "Comment" button). We may collect information about your use of these features. In addition, when you see or interact with these buttons, tools, or information, or view our web page containing them, some information from your browser may automatically be sent to such third parties. Please read respective third party’s privacy policy for more information. You can refer to the list of third parties here.

The above-mentioned different kinds of personal data about you which we collect, use and store has been grouped together as follows:


  • Usage Data includes information about how you use our Sites.

Marketing Activities

  • Identity Data includes first name, last name, username, device id or similar identifier
  • Contact Data includes billing address, delivery address, email address and telephone numbers
  • Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preference.

Upon entering into a contract, we may also collect

  • Financial Data includes bank account and payment card details
  • Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
  • Profile Data includes purchases or orders made by you, your interests, preferences, feedback and survey responses.
  • Usage Data includes information about how you use our products and services.

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate. Please note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. For any other purpose where your personal data is being processed, stored, shared with third parties and is not specifically mentioned in the table below, we will be securing your consent as maybe required under the applicable law.

Purpose Data Type Lawful Basis of Processing
To register you as a new customer via filling an online form for providing you with:

(1) Digital and Print Magazine Subscription
(2) Conference registration information
(3) Sending you our media kit
(4) Details of our market research reports
(a) Identity
(b) Contact
Performance of a contract with you
To process and deliver your order including:

(1) Manage payments, fees and charges
(2) Collect and recover money, if owed to us
(a) Identity
(b) Contact
(c) Financial
(d) Transaction
(e) Marketing and Communications
(1) Performance of a contract with you
(2) Necessary for our legitimate interests (to recover debts due to us)
To manage our relationship with you which will include:

(1) Notifying you about changes to our terms or privacy policy
(2) Asking you to leave a review or take a survey
(3) Asking you about your interest in joining a free knowledge sharing session over a webinar
(a) Identity
(b) Contact
(c) Profile
(d) Marketing and Communications
(1) Performance of a contract with you
(2) Necessary to comply with a legal obligation
(3) Necessary for our legitimate interests (to keep our records updated and to study how customers use our products/services)
To enable you to partake promotional feature or event or complete a survey (a) Identity
(b) Contact
(c) Profile
(d) Usage
(e) Marketing and Communications
(1) Performance of a contract with you
(2) Necessary for our legitimate interests (to study how customers use our products or services, to develop them and grow our business)
To administer and protect our business and Sites (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data). (a) Identity
(b) Contact
(c) Technical
(1) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or group restructuring exercise)
(2) Necessary to comply with a legal obligation
To deliver relevant website content and advertisements to you and measure or understand the effectiveness of the advertising we serve to you. (a) Identity
(b) Contact
(c) Profile
(d) Usage
(e)Marketing and Communications
(f) Technical
(1) Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business and to update our marketing strategy)
To use data analytics to improve our website, products/services, marketing, customer relationships and experiences. (a) Technical
(b) Usage
(1) Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business and to inform our marketing strategy)
To make suggestions and recommendations to you about goods or services that may be of interest to you. (a) Identity
(b) Contact
(c) Technical
(d) Usage
(e) Profile
(1) Necessary for our legitimate interests (to develop our products/services and grow our business)

  How we use Cookies and Similar Technologies?

Cookies are bits of electronic information that a website may transfer to a visitor's computer to identify specific information about the visitor's visits to a website. The Site uses a browser feature known as a cookie, which assigns a unique identification to your computer, in case you do not wish us to collect such information kindly refer to our cookie policy. You can access the details of our Cookie Policy here.

If you want to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that store cookies.

Alternatively, you may wish to visit which contains comprehensive information on how to manage cookies on a wide variety of browsers. However, please note that if you disable the use of cookies on your computer, some functionalities of our Services will not work.

  Sharing of your Information

In order to run our business and to provide services we are required to engage with certain third parties, who are obligated to use the personal information we share with them only for the purposes of provision of their services to us. These third parties include but are not limited to business partners, suppliers, sub-contractors, advertisers & advertising networks, analytics & search engine providers, payment providers, logistics etcetera. We may also share with third party’s aggregate information or information that does not personally identify you. Should you require more details on third parties we work with or have any questions around it, please click here to know more about the third parties we work with.

We use PayPal and CCAvenue to manage our payments, but we reserve the right to change this service provider at any time for any reason. Although no method of transmission over the Internet or electronic storage is 100% secure, we follow and implement additional generally accepted industry standards. Your credit card information will also be subject to our payment processor’s privacy policy in addition to ours. PLEASE READ THE PRIVACY POLICY ON THE WEBSITE OF ANY PAYMENT PROCESSOR THAT YOU ARE DIRECTED TO REGARDING THE USE, STORAGE AND PROTECTION OF YOUR CREDIT CARD INFORMATION BEFORE SUBMITTING ANY CREDIT CARD INFORMATION. When you make a charge, we shall display a completed charge screen. This is your electronic receipt. You should print or save this electronic receipt for your records. YOU REPRESENT AND WARRANT THAT YOU HAVE THE LEGAL RIGHT TO USE ANY CREDIT CARDS, DEBIT CARDS OR OTHER PAYMENT MEANS USED TO INITIATE ANY TRANSACTION.

We may also share your personal information in the following circumstances

  • When we are required to provide information in response to a subpoena, court order, or other applicable law or legal process.
  • When we have a good faith belief that the disclosure is necessary to prevent or respond to fraud, defend our apps or websites against attacks, or protect the property and safety of, our customers and users, or the public.
  • If we merge with or are acquired by another company, sell a Geospatial Media website, application, or business unit, or if all or a substantial portion of our assets are acquired by another company. In those cases, your information will likely be one of the assets that is transferred.

There are several places within our Sites and our Application that allows you to post comments or submit Service Data for others to see. Any information you choose to provide should reflect how much you want others to know about you. Please consider carefully what information you disclose while posting comments on our Sites. In case you have any query regarding removal and or deletion of such content you can write to us at

We display personal testimonials of customers on our Sites in addition to other endorsements. With your consent, we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can contact us at

  Storage and Transfer of Personal Information

Your Personal Data and files are stored on our servers and the servers of companies we hire to provide services to us. In order to optimize security, performance, reliability and availability of our services we rely on a third-party content delivery network (CDN) provider, which requires multiples servers to be present across multiple geographies, for example Africa, Asia, Europe, North America etcetera. Hence your personal information may be transferred across national borders.

The information that we collect from you may be transferred to, and stored in, a country outside the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. The laws in some countries may not provide as much legal protection for your information as in the EEA. By submitting your personal information, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your information transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorized access.

  Security of your information

We understand that the security of your personal information is important. We provide reasonable administrative, technical, and physical security controls to protect your personal information. At the same time, it is important for you to protect against unauthorized access to your password and to your computer. Be sure to sign off when finished using a shared computer or from applications in case of shared mobile devices. However, despite our efforts, no security controls are 100% effective and we cannot ensure or warrant the security of your personal information.

  Advertising and links to other sites

We might display interest-based advertising on our Sites and unaffiliated sites using information you make available to us when you interact with our Sites or Services. Interest-based ads, also sometimes referred to as personalized or relevant advertisements, are displayed to you based on information from activities including but not limited to usage of our Services and visiting sites that contain Geospatial Media’s content or ads.

We use cookies and other technologies (collectively, “cookies and similar technologies”). Cookies enable us to learn about what ads you see, what ads you click, and other actions you take on our sites and other sites. This allows us to provide you with more useful and relevant ads. For example, by knowing what ads you are shown we can be careful not to show you the same ones repeatedly. For more information about the use of cookies and similar technologies for interest-based advertising, please refer to our cookie policy here.

Some of the functionality on our Services may be provided by third parties that are not affiliated with us. These entities may collect or receive certain information about your use of our Services and your activities over time and across different websites, including through the use of cookies and similar technologies. This Privacy Policy does not apply to, and we are not responsible for, third-party cookies, web beacons, or other similar technologies. We are not responsible for the privacy practices of these entities. In addition, our Services may contain links to other websites not operated or controlled by us. Such websites are not under our control and we are not responsible for their privacy policies or practices. If you provide any personal information through any such third-party website, we recommend that you familiarize yourself with the privacy policies and practices of that third party.

When you link a Social Network account to our application or log into our Services using your Social Network account, we may collect relevant information necessary to enable our Services to access that Social Network and your data contained within that Social Network. We may share your information with the operator of that Social Network to facilitate or enhance delivery of that Social Network or other Services to you. A Social Network may provide us with access to certain information that you have provided to them, and we will use, store, and disclose such information in accordance with this Privacy Policy. Additionally, a Social Network may collect personal information and information about your use of our Site or Services automatically. The manner in which a Social Network collects, uses, stores, and discloses your information is governed by the policies of such third parties and Geospatial shall have no liability or responsibility for the privacy practices or other actions of any Social Network that may be enabled within its Services.

  What rights you have?

Right to be informed:

You are entitled to know whether we hold your personal information and the purpose your personal data is processed for.

Right of access:

You are entitled to know the categories of your personal data being processed, the purposes of such processing, and the details of third parties to whom the data may have been disclosed. For more details please refer to the list of third parties here.

Right to rectification:

You are entitled to correct / update your personal information available with us. For any corrections, please write to us at

Right to erasure:

You are entitled to get your data erased from our databases. Please note that we might need to retain certain information about you for reasons including but not limited to legal, internal business and fraud prevention. We will retain your personal information for as long as necessary to provide you with the Services you are eligible to use and as needed to comply with our legal obligations and enforce our agreements.

Right to data portability:

You are entitled to obtain and reuse your personal data. You can either obtain the data from us or, in turn, provide it to a third party (if you so wish), or ask us to transfer your personal data directly to a third party.

Right to object / restrict processing or both:

You have a right to object / restrict the processing of your data in some circumstances, including where the data is inaccurate (for the period during which we are verifying the data), the data is no longer required in light of the purpose of processing, or in connection with direct marketing (you can prevent / discontinue marketing communications to you by checking certain boxes on the forms we use to collect your personal data), or by utilizing opt-out mechanisms in the emails we send you.

In the above cases, we will retain minimum personal data to note that you opted out from being contacted again. For raising requests pertaining to the above-mentioned rights, please write to us at Please note some of the rights mentioned herein may not be available as we are designing the technical capabilities to comply with such requests; having said the above we will do its best to resolve your request to the best of its ability.

  Privacy of Children

We recognize the importance of children's safety and privacy. We do not request, or knowingly collect, any personally identifiable information from children under the age of 18. We are very sensitive to privacy issues regarding children. By visiting this Site or providing your personal information to us or our chat representatives or starting your services with us or signing up or logging in you are claiming yourself to be 18 years of age or above.

If you believe that any child under the age of 18 has posted any personal information anywhere on our website, please contact us immediately at

If a parent or guardian becomes aware that his or her child or any other child under the age of 18 has provided us with personal information, he or she should write to us at

  Questions/Changes to policy

We welcome your comments regarding this Privacy Policy. If you believe that we have not adhered to this Policy or If you have questions or concerns with respect to our Privacy Policy, please write to us at

Annexure I

List of Websites